CONSTITUTION AND BY-LAWS
ARTICLE I – Name/Identity
Section 1. Name
The name of this organization is the WAYNE CRUSADERS 4-H CLUB.
Section 2. Motto
The club motto shall be “To Make the Best Better.”
Section 3. Emblem
The club emblem shall be a green four-leaf clover bearing a white “H” on each leaflet.
Section 4. Pledge
The club pledge shall be:
My Head to clearer thinking,
My heart to greater loyalty,
My Hands to larger service, and
My Health to better living, for
My club, my community, my country and my world.
ARTICLE II- Mission/Purpose
Section 1. Mission of 4-H
The UW Extension 4-H Youth Development Program uses a learn by doing approach to enable youth to develop the knowledge, attitudes, and skills they need to become competent, caring, and contributing citizens of the world. This mission is accomplished by using the knowledge and resources of the Washington County UW Extension Office along with the involvement of caring adults.
Section 2. Purpose of the Club
The purpose of this club is to provide an opportunity for local youth to grow and develop skills in a wide range of areas. Through club and project meetings, social activities, and leadership opportunities, community service, youth are encouraged to try new experience and challenge themselves in many areas.
ARTICLE III – Nonprofit Status
This club is a nonprofit organization. Any funds received by the club for carrying out its purpose shall not accrue to the benefit of the individuals, but to the benefit of the 4-H Youth Development Program.
ARTICLE IV – Membership
Section 1. Eligibility
Any boy or girl may become a member of this club by enrolling for membership in at least one of the approved club projects and agreeing to live up to the standards set by the club. Youth in third grade through one year following graduation from high school may be eligible for full membership in 4-H. Youth, grades K5-2nd grade may be 4-H Cloverbud members. Membership shall not be denied on the basis of race, color, religion, age, national origin, sex, creed, pregnancy, sexual orientation, or disability. Requests for reasonable accommodations for disabilities or limitations should be made prior to the date of activity for which it is needed.
Section 2. Attendance
The 4-H year runs from October 1st through September 30th. Each member must attend at least 6 meetings between October 1st through September 30th. If a member is unable to attend a meeting , please contact one of the general leaders by phone, cell phone or e-mail as soon as you are aware of the absence. Failing to contact someone will be recorded as an “unexcused absence”. Those in 13th grade and attending college out of the area will be excused during the school year.
In order to show in any project area at Washington County Fair, youth need to be a member in good standing. A member in good standing is defined as: club dues paid and attendance standards met.
All members are required by the county and this club to complete and submit a Record Book at the August meeting, no later than August 20th to a general leader for review and evaluation. The record book should reflect their participation, work, and growth during the program year, and completed by the member only, to the best of their ability. Failure to complete such a book will result in loss of fair premiums and non-recognition of that 4-H year. This is a county expectation, refer to the UW Extension Office.
Each member will be required to participate in one club fundraiser. Each member must have exhibited at the County Fair, and participate in two club and two county programs/activities.
Section 3. Enrollments/Dues/Fees
Section 4. Leader Enrollment
Adult leaders may enroll anytime during the year, but must participate in the youth protection program provided by the Washington Existing members need to re-enroll by October 15th. Dues must accompany the enrollment form. Dues are $8.00 per member, with a maximum of $24.00 per family. New members and existing members enrolling after October 15, should refer to the Washington County 4-H Project Enrollment Guide.
ARTICLE V – Meetings
Section 1. Dates/Place/Cancellation
The regular meeting of the Wayne Crusaders 4-H Club shall be held on the second Tuesday of each month, unless otherwise announced. Meetings will be held at Wayne Elementary School at 5670 Mohawk Road, Campbellsport. (West of Wayne) Please enter in the main entrance and proceed to the cafeteria. Meetings will begin promptly at 6:30 PM unless otherwise announced.
Parents and project leaders are encouraged to attend monthly meetings. If parents are unable to attend they should pick up youth promptly at 8:00 PM. Because the club could be held liable, there will be no playing or running outside before, during or after the meeting. Members waiting for a ride must wait inside the entrance of the building until a parent comes for them.
If there is a need (weather/other) to cancel a monthly meeting, the cancellation will be at the discretion of the General Leaders. Members will be notified via the club calling tree.
Section 2. Quorum
A simple majority (one-half plus one) of members must be present to conduct official business of the club.
Section 3. Order of Business
The following order of business shall be followed at regular club meetings:
1. Meeting called to order
2. Club rises, salutes the American flag with the Pledge of Allegiance and then recites the 4-H pledge.
3. Roll Call
4. Minutes of last meeting/secretary’s report
5. Treasurer’s report
6. Committee reports
7. Old or unfinished business
8. New business
11. Demonstrations (if any scheduled)
Section 4. Conduct Policy|
Politeness to fellow members, leaders, and guests requires good behavior and courtesy to your officers, leaders, other members, and guest speakers. Members misbehaving or causing a disruption during a club function will be asked to leave and will be prohibited from participating in club activities for one (1) month for the first offense and will be referred to the parent Advisory Committee for discipline for repeated offenses. Anyone talking at meetings will be asked to be quiet, after three warnings they will be asked to leave the meeting.
Parents of members are encouraged to attend and participate in all club meetings and activities.
ARTICLE VI – Committees
Parents/members are encouraged to participate in club fundraisers and activities. It is suggested that each family chair one event/committee. Fundraisers and events are listed on the club calendar. Each family is encouraged to sign up for these events. Fundraisers and events may be added as opportunities arise.
In order to be in good standing and meeting with the vision and mission of 4-H, each family is required to be involved in a minimum of one community service activity that is set by the Community Service Committee.
ARTICLE VII – Officers
Officers shall have completed two years or more of 4-H and be at least 12 years of age as of September 1st of the 4-H year in order to serve as an officer. They should also be a member in good standing. Officers are required to attend the County Officer Training Workshop. Officers need to arrive at least 15 minutes before the scheduled meeting.
The officers of this club shall include: president, vice-president, secretary, treasurer, reporter and historian.
- The president will preside at all meetings, uphold the constitution and adhere to parliamentary procedure. It will be the president’s responsibility to prepare a first draft of the agenda and preparethe final draft for copies to be made for each meeting, and obtain additional items from the general leaders. The president is responsible for club property (flags, pledge banner, etc.)
- The vice-president shall preside over the club in the absence of the president. The vice-president shall assist the president and serve as committee chair of the Washington County Fair educational booth.
- The secretary shall write minutes of each meeting and report those minutes at the next meeting. A copy of the report should be sent to the UW 4-H Extension office within one week of the recent meeting. Roll call will be obtained at sign in before the meeting, and monitored for good standing of each member. She/He will read correspondences, send thank you cards.
- The treasurer shall be responsible for the club’s finances. Writing checks, making timely deposits of funds collected on the clubs behalf, and reconciling bank statements. A written report shall be prepared for each meeting. Have records in order for the yearly audit.
- The reporter writes club meeting reports and sends them to local newspapers.
- The historian collects newspaper clippings, photos, of club events, community service, 4-H recognition of members and leaders, and keeps them neatly in a scrapbook. He/She also maintains the club bulletin board at the Wayne School cafeteria with recent club happenings.
- Ambassador: The club ambassador is to assist the general leaders with club activities as needed. He/She will help new families stay informed and answer questions they may have. Meet and greet at the beginning of each meeting, obtaining roll call and providing agenda’s to families.
- Newsletter Reporter- He/She will be responsible to make a contact list of all members, including adult leaders, in order to send correspondence by e-mail. Letters will be sent to families without email. Assists the leaders with emailing/sending information as needed.
Each officer will attend officer meetings as scheduled.
ARTICLE VIII – Nomination/Election of Officers
Nomination for club officer positions will begin at the August meeting, and will close at the September meeting; voting will occur at this time.
The officers of this club shall be elected at the last regular meeting of the 4-H year in September. They shall hold office for one year with the exception of the treasurer which will be a two-year term. Members can hold two consecutive terms in the same office.
Members can serve more than two terms if in different offices. All members in good standing are eligible to vote. Voting is by majority rule and done by secret ballot.
Installation of officers will occur at the end of the September meeting.
ARTICLE IX – Funding
Section 1. Trips
The club will reimburse members a portion of a 4-H related trip after the member completes a report to the club of their trip experience (per member).
- Space Camp $50.00
- State Congress (Madison) $25.00
- Citizenship Washington Focus (CWF) $50.00
- American Spirit $50.00
- National Congress- $50.00
- National Conference 50% of their expense, not to exceed $75.00, whichever is less. After the county has reimbursed them.
- International 4-H Exchange 50% of their expense not to exceed $100.00, whichever is less. After the county has reimbursed them.
- Haiti- $50.00
Funds will be given only after completion of the event and a club presentation.
Section 2. Scholarships
The club will award up to three (3) $250 scholarships. To apply for a scholarship the member is required to fill out an application that will be handed out during the February and March club meetings, and to be turned into the leaders by the April meeting in order to be eligible. The scholarship winners will be announced at the June meeting. The member needs to be in good standing, and a member of the Wayne Crusaders 4-H club for at least five years, and a youth leader in a project. The scholarship will be paid out after the first semester/quarter, following grade submission to a general leader, with a GPA at a minimum of 2.0.
Section 3: Donation Limits
Donations exceeding the amount of $50.00 will need to be reviewed by the general leaders before a final vote. General leaders have the authority to spend funds towards gifts and rewards at the club level, not to exceed $25.00 per gift, with a limit of $200.00 per year.
ARTICLE X – Amendments
The constitution may be amended at any regular meeting by a two-thirds vote cast by the members in attendance, providing notice has been given at the previous meeting and/or in the monthly newsletter. It needs to be brought up at two meetings. Voting happens at the third meeting.
ARTICLE XI – Dissolution
If the club disbands, all club assets shall be assigned to the Washington County 4-H Trust Fund.
Date of revision 2/2/2015